Recommendation Letters Demystified Business Articles | April 12
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Recommendation letters are often referred to in a numberof different ways including: letters of recommendation,reference letters, letters of reference, commendationletters, and sometimes even, perform...
Recommendation letters are often referred to in a number
of different ways including: letters of recommendation
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reference letters, letters of reference, commendation
letters, and sometimes even, performance evaluation letters.
This terminology can be quite confusing, especially when
these terms are often used interchangeably
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mean the same thing, sometimes to mean something different.
Below are some definitions that should clear up any
confusion, followed by some tips and strategies on how best
to deal with recommendation letters.
LETTERS OF RECOMMENDATION
Employment-Related
Also called a recommendation letter, it is an employment-
related letter that is specifically requested by the person
the letter is being written about. Such a letter is normally
positive in nature, and written by someone who knows the
subject well enough to comment on the skills, abilities
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and specific work attributes of that person.
Typically, an employment-related recommendation letter
conveys one person's view of the work performance and
general workplace demeanor of a person that has worked
under their direct supervision. The requestor of the
letter normally requires it when applying for a promotion
or a new job.
These letters are usually addressed to a specific person to
whom the requestor has been asked to submit the letter.
Graduate School Related
Another situation where recommendation letters are a common
requirement is for entry into post-graduate programs at a
college or university. Graduate programs often require two
or more letters of recommendation as part of the program
admission requirements.
Normally these graduate program recommendation letters are
written at the request of the program applicant by poeple
who are familiar with their academic career to-date, and
their future education and career aspirations. These people
could include: school faculty members, administrators,
academic supervisors, andor employers.
These letters are always addressed to a specific person and
are normally included as part of the program admission
application.
LETTERS OF REFERENCE
These are more general letters that are often requested by
employees when they leave the employ of an organization.
Normally factual in nature
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whom it may concern" and provide basic information such as:
work history, dates of employment, positions held, academic
credentials, etc.
Reference letters sometimes contain a general statement (as
long as a positive one can be made)
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work record with the company that they are leaving.
Employees often submit these letters with job applications
in the hope that the letter will reflect favorably on their
chances for the new position.
Character reference letters are sometimes required by
employers when hiring individuals to perform personal or
residential services such as child care, domestic services,
etc. These letters are usually drafted by a former employer
and deal with such characteristics as honesty, dependability
and work ethicperformance.
COMMENDATION LETTERS
These are unsolicited letters, which typically commend an
employee to their supervisor for something outstanding or
noteworthy that the employee has done. Normally, these are
written by co-workers
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organization who were suitably impressed while supervising
the person on a short-term project.
EVALUATION LETTERS
These are usually detailed assessments of an employee's
work performance as part of an organization's regular
employee review process. Typically, they are written by the
employee's supervisor and are attached to the individual's
performance appraisal and placed on their personnel file.
RECOMMENDATION LETTER TIPS AND STRATEGIES
The following tips apply primarily to the writing of
recommendation letters and reference letters as defined
above. (This list is summarized from "Instant Home Writing
Kit").
1. Write It Only If You Want To
If you are asked by someone to write a letter of
recommendation about them, you don't have to say "yes"
automatically. If it is someone you respect for their work,
and you have mostly positive things to say about them, by
all means write the letter. There is no point saying "yes"
and then writing a letter that says nothing good about the
person, or worse still
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assessment of someone.
2. If You Must Refuse, Do It Right Up Front
On the other hand, if someone asks you to write a letter
of reference for them, and you know you will be hard-pressed
to keep the overall letter positive, say "no" right up
front. No point in hesitating and leading them on to believe
that the answer might be "yes". A gentle but firm "no" will
usually get the message across to the person. Explain that
you don't think that you are the best (or most qualified)
person to do it.
3. Suggest Someone Else
If you feel you should refuse, for whatever reason
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be helpful for you to suggest someone else who you think
might have a more positive andor accurate assessment of
the person. They may also be in a better position to do the
assessment. Usually there are a number of possible
candidates, and you may not in fact be the best person.
4. Write It>How.
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